Title data

A title in the title data is one specific edition, identified by item number and EAN or ISBN. The detail view organizes everything that belongs to it into sections: first the mandatory areas, then content and contributors, classification, special areas, marketing, analytics and administration. The title header shows cover, title, item number, EAN and the categories assigned.

Optionally the title hangs beneath a work. Editions of one work then share contributors, texts and, for sheet music, the music metadata. “Update from work” adds or replaces fields, each time with a comparison view, and inheritance can be controlled field by field.

Titles belong to a list and appear in seasonal catalogs. A catalog carries a name, a code and a season; the titles in it get a page, a position, a marker for new title, a predecessor and a note. “Renumber” assigns the positions on each page in steps of ten, so that a title can later be slotted in between without shifting everything. On the title itself the list is a field of its own and serves as a filter in lists and selection fields; page and position stay read-only there and are maintained in the catalog. And both travel into the sales rep app. Anyone selling in the field always has the catalog with them.

Two things carry the title data beyond the single edition. Bundles combine several titles into one unit, with a number, a pricing mode and a versioned parts list. If someone changes the composition after orders have already been placed against it, a new version is created automatically, and existing orders keep the version they were created with. A bundle is entered in Orders & invoices as a single line item that resolves into its components, with individual parts deselectable. And page allocation divides a title into chapters, each with its own document, as the basis for weighted chapter shares in Contracts & royalties.

A price is more than a number. It comes with a price type, a country, a VAT group, net and gross (whichever is not entered is calculated), a validity period, fixed-price status, tiered prices by quantity, customer group and order type, as well as bundle prices with their component products. Availability holds the publishing status, the availability itself, every date from announcement to remaindering, and the sales rights per country and region.

Contributors come from the CRM. The contact can be linked, a pseudonym chosen and fields taken over selectively, including ISNI, ORCID and GND. Classification follows WGSneu, Dewey, Thema codes and BIC, with keywords and mandatory entries for readership, age recommendation and warnings. Media files carry rights, copyright, alt text and IPTC details.

The title data leads outward along several routes. ONIX 3.0 can be imported or exported as a file, submitted to VLB (individually, in a batch or automatically on a status change), and titles synchronize to every active shop on saving. Categories and web categories govern where a title appears in the shop.

For marketing, every title carries a 360° calendar with promotional material, press inquiries, reviews, advertising, campaigns, social media posts and the publication date side by side in lanes, including a warning when dates collide. Quotations from reviews can be approved and taken into the ONIX data, and posts can be published through the Buffer connection.

And the title data stays connected to the processes. Order figures and backorders come from Orders & invoices, stock levels and movements from the warehouse, projects from production. The complimentary copy letter creates a draft in correspondence, with a delivery note order alongside if you wish.