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Module · Business processes

Procurement

Buy in third-party books without keeping lists: open items become an order proposal per supplier, from that comes a purchase order – and the goods receipt lands in the warehouse or goes as a drop shipment straight to the customer.

At a glance

From the open item to the purchase order.

Order proposals from open items

Open third-party book items stand ready, bundled by supplier. You tick what is to go – the purchase order is created from it.

Purchase orders with a status flow

Draft, ordered, partial goods receipt, complete – marked in color, for the purchase order and for every single line.

Goods receipt into the warehouse or as a drop shipment

You decide per posting: into your own warehouse, or as a drop shipment straight to the recipient. Partial deliveries are provided for.

The purchase order PDF at the press of a button

Every purchase order becomes a PDF if you wish – open it or download it, with no detour through a second system.

The module

Purchasing that begins at the order.

Selling third-party books means buying third-party books. So that this does not turn into a second set of books in Excel, the purchase order is created where the need comes from: at the open order item.

The proposals tab shows the open third-party book items from Orders & invoices, bundled per supplier, with title, ISBN, quantity and purchase price. You select the lines that are to go, and a purchase order is created from them. If a group has no supplier, you assign one first. Suppliers are not a second database but contacts from the CRM marked as a third-party publisher supplier.

A purchase order carries a number of its own, the supplier, the fulfillment mode and its items with a description, ISBN, quantity, purchase price and discount. You change the note and the expected date directly in the view, a further line can be added, with a reference to the order line and the ISBN from title data. The status runs from draft through ordered and partial goods receipt to complete, and whatever has been dealt with is canceled. Every line keeps its own state, so that a partial delivery does not block the whole purchase order.

When the goods arrive, they are posted to the purchase order, either into the warehouse, where a stock movement with a reference to the purchase order comes of it, or as a drop shipment straight to the recipient, with no detour by way of your own shelf. Partial deliveries are the normal case, not the exception: the purchase order then stands at partial goods receipt until the rest is there.

Facing outward, the purchase order goes out today as a PDF, generated on the server, in German or English, to open or to download. And everything stays separate per tenant: without a valid tenant reference the module answers no request.

A look inside

Procurement in the application.

Purchase ordersPurchase orderChange of status

Procurement module in open.junixx: list of the supplier purchase orders with order number, status, supplier, mode and number of items

Procurement module in open.junixx: purchase order with supplier, mode, order date, note and the items with ISBN, quantity, purchase price and discount

Procurement module in open.junixx: purchase order with the status ordered and the button for the transition to complete

Every purchase order at a glanceOrder number, status, supplier, mode – warehouse or drop shipment –, the number of items and the date created. The next step stands as a button in the row: draft becomes ordered, ordered becomes complete.

One purchase order in detailA header with supplier, mode, order and expected date, plus the note – beneath it the items with description, ISBN, quantity, purchase price, discount and line status. At the top right the purchase order as a PDF.

The transition stands beside itA purchase order with the status ordered: the note and the expected date can be edited right here, and the step to complete sits as a button in the header.

See open.junixx at work. We show you on screen how the software fits your publishing workflows – with no obligation, and with time for your questions.

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Interface

Import and export through the API.

No module is as close to an electronic connection as this one: the purchase order is fully structured – today it leaves the house as a PDF.

Import – from external services

Data flowing into the module from outside:

The supplier's order confirmation and backorder report → a real order status instead of asking
An advance shipping notice with shipment data → the goods receipt is prepared before the pallet arrives
Availability, purchase prices and discount groups from the supplier's catalog → order proposals you can rely on
The supplier's invoice as an e-invoice → purchase order, goods receipt and invoice can be reconciled

Export – to external services

Data the module passes outward:

The purchase order as a PDF to the supplier → today the way out, in German or English
ISBN, quantity, terms and delivery address to a wholesaler or another publisher → ordering with no retyping
A drop shipment order with the end customer's delivery address → the supplier ships directly
The order volume per supplier → a basis for purchasing analysis and negotiations on terms

Today the purchase order goes to the supplier as a PDF generated on the server – that is the only way out. EDIFACT purchase orders to wholesalers, the return channel with an order confirmation and an advance shipping notice, a catalog or price query and the reconciliation with the supplier's invoice are not connected today. The order data is already there fully structured for it – ISBN, quantity, purchase price, discount and mode –, and additions come through the central API.

Import – from external services

Source (external)	What is imported	Use in the module
A wholesaler or another publisher	Order confirmation and backorders	A real order status instead of manual upkeep
The supplier's advance shipping notice	Shipment data and tracking	Prepare the goods receipt
The supplier's catalog	Availability, purchase prices, discount groups	Better order proposals and costing
The supplier's invoice	The supplier's e-invoice	Reconciliation of purchase order, goods receipt and invoice

Export – to external services

Purpose / trigger	External service (examples)	What is exported	Format / standard
The purchase order to the supplier	KNV Zeitfracht, Libri, Umbreit, other publishers	ISBN, quantity, terms, delivery address	PDF (today), EDIFACT ORDERS, VVA
Drop shipping	Wholesaler, another publisher	The purchase order with the customer's delivery address	EDIFACT, REST API
Availability and price query	VLB and MVB, wholesalers' catalogs	An ISBN query	REST, EDIFACT PRICAT
Purchasing analysis	Controlling, financial accounting	The order volume per supplier	CSV

In full

Every feature of Procurement.

Order proposals

Open third-party book items, bundled per supplier
Selection per line with title, ISBN, quantity and purchase price
Assign a supplier for groups with no supplier recognized
Create a purchase order from the items selected
A clear message when there are no open items

Supplier purchase orders

A list of all purchase orders with order number, status, supplier, mode, number of items and date
A detail view with supplier, mode, order date, expected date and date created
Edit the note and the expected date directly in the view
Items with description, ISBN, quantity, purchase price, discount and line status
Add a further line, with a reference to the order line and the ISBN

Status & transitions

Order status draft, ordered, partial goods receipt, complete and canceled
Line status open, ordered, partial goods receipt, received and canceled
The transition from draft to ordered
The transition from ordered or partial goods receipt to complete
Marking in color in the list and in the detail view

You will find the complete list in our brochure

What you see above is an excerpt. Every feature of this module – and of all the others – is collected in the open.junixx brochure. We will gladly send it to you, in print or as a PDF. And if you would rather watch than read: we are happy to show you open.junixx live on screen.

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A fit for

For publishers who also sell other people's titles.

Anyone who supplies third-party books alongside their own list – to the specialist trade, in their own shop or to order – is buying in. That is exactly what this module is for.